For those that know me you will know I lead a very busy life, from personal life to running 3 companies. All this can be hard to keep track of and a big worry when trying to mentally remember what needs doing and when.
I have tried many task management apps in the past and have some strict criteria an app must meet before I even consider giving it a try; the app must sync to Mac, Windows, Web and Android as well as allow for nested projects, recurring tasks and keep a full task history.
I use and practice Getting Things Done by David Allen on all apps I have tried as I find his system suits me and my working style perfectly. I often jump between the different companies I manage as work requires it, I don’t have fixed work times for any business, I work on all 3 at the same time.
Todoist is the latest in a long line of task management apps I have tried and the only one I have stuck with for over 6 months.
I first started using Todoist on November 13, 2014 and signed up for premium less than 1 month later. It didn’t take long for me to discover this was the task management app for me.
First thing first, Todoist is everywhere, they have apps and plugins for 13 different platforms, an API for me to do some really nice and complex things and sync across all apps is almost real time.
The Mac and Windows apps are only really web wrappers for the website but I don’t mind. The website is fast and elegant with all the shortcuts and features you’d expect from a desktop app. Plus the wrapper means I can have it in my dock and not taking up an extra tab.
On Android the app follows Google’s Material Design language (in beta, anyway) and also features a fast fluid UI with near real time sync.
For free Todoist is very full featured for most people with a maximum of 80 active projects and 150 tasks per project, even I comfortably fit within these limits. The reason I upgraded to premium was the powerful reminder system and project templates.
Reminders in Todoist Premium can be either a time or a location for example I can set a reminder to buy milk from the local shop and the next time I go near the shop Todoist will drop me a message to buy milk. Todoist has also replaced a lot of the events I used to have on my calendar with its time based reminders. Anything I had to do at a certain time used to go on my calendar however now it becomes a task in Todoist with a popup telling me 10 minutes before its due.
Todoist is as full featured or as simple as you want. I have recommended this to friends that know nothing about GTB (Getting Things Done) and they manage lists and projects in a completely different way for myself and Todoist is flexible enough to do this. It doesn’t force GTD on you like some other task managers and that is something I like.
It has the basics for projects for anybody to start using the system and then neatly stored away are the labels (context) and filters (a powerful way to sort through a lot of tasks across all projects at once). I will discuss a few filters I have and ways I use Todoist at a later date.
Overall for me Todoist is the best task management app around and I have used a lot.